Built for UK care staffing teamsEarly access

Stop calling people
who aren't available.

Workers set availability once. Agencies see who's free in real time. Shifts fill faster — with less chasing and zero guesswork.

For Workers →For Agencies →
✓Free for workers✓Built for UK care staffing✓No setup complexity
app.slotfy.co
S
slotfy
ShiftsWorkersReports
1 urgent
SK
Today's Shifts
Tue 2 Apr · 3 open · 1 filling
Morning Care Round
07:00 – 14:00
St. James House · Care Assistant
5 available
⚡Evening SupportURGENT
18:00 – 22:00
Maple Lodge · Support Worker
3 available
Night CoverCONFIRMED
22:00 – 07:00
Highfield Care · Care Assistant
2 available
9:41
Good morning
Jamie
JR
This week4 of 5
M
T
W
T
F
New offers2
Morning Round
St. James · Tue · £14.50/hr
Evening Cover
Maple Lodge · Thu · £16.00/hr
Shift filled · Morning Round
SC
EW
TB
JR
5 workers available
Evening Support
⚡ Urgent · 1 worker matched
✓ 2 shifts confirmed today
THE CURRENT REALITY

This is what shift coordination still looks like.

Across most of the care sector, availability is still managed through WhatsApp, phone calls, and spreadsheets. Agencies chase. Workers wait. Things fall through the cracks.

NC
NorthCare Staffing
Agency coordinator
4 unread

Hi Emma, are you free tomorrow morning? 7am start at St. James.

09:14

Emma — just following up on this. Really need to confirm by 10.

09:51

Sorry to keep messaging. Can you let me know either way? Getting urgent.

10:38

Don't worry — found someone. Sorry for the hassle.

11:47

4 messages across 2.5 hours. To confirm one shift.

Recent Calls
↙
NorthCare Staffing
Missed · 08:52· About Mon shift
↙
NorthCare Staffing
Missed · 09:14
↙
BrightShift Healthcare
Missed · 10:03· Urgent cover
↙
NorthCare Staffing
Missed · 10:51
↙
CareFirst Agency
Missed · 11:28· Weekend shift

5 missed calls. From 3 different agencies. Before midday.

Week of 7 April — coverage:
✓Mon — Sarah (confirmed)
✓Tue — Tom
?Wed — Emma not answering. Try Jamie? Or Marcus?
✗Thu — STILL OPEN. Called 6 people.
✓Fri — Marcus (confirmed)

Updated 4 times today. Still not sorted.

Weekly Availability Sheet2 gaps this week
MonTueWedThuFri
Sarah C.
✓
✓
–
✓
–
Tom B.
–
✓
✓
?
✓
Emma W.
✓
?
–
–
✓
Jamie R.
?
✓
✓
✓
–
Phone · Lock screen
📞
4 missed calls
4
NorthCare Staffing · BrightShift · CareFirst
💬
Are you available Saturday?
BrightShift Healthcare · 3 min ago
📞
URGENT: Need someone tonight
CareFirst Agency · 8 min ago

Most of the care sector still works like this.

Slotfy is the fix.

THE SHIFT

From chaos to clarity.

The same shift. The same workers. The same week.
A completely different experience.

Without Slotfy
Recent Calls
NorthCare StaffingMissed · 08:52
BrightShift HealthcareMissed · 09:14
NorthCare StaffingMissed · 10:03
NorthCare· WhatsApp
Hi Emma, are you free Thursday?
Emma? Just checking in again 👋
Sorry to keep messaging — urgent!
Week of 7 Apr — Thu still OPEN ⚠️
✓Mon — Sarah confirmed
?Thu — tried 6 people. nothing.

Updated 4 times today. Still open.

Scattered. Slow. Stressful.
Hours wasted before a shift is filled.

→
With Slotfy
Available This WeekLive
SC
Sarah Chen
Mon · Tue · Thu
EW
Emma Walsh
Mon · Wed · Fri
JR
Jamie Rivers
Tue · Thu · Fri
✓
Thursday filled — in 4 minutes
Emma Walsh confirmed · St. James House

Structured. Clear. Fast.
One view. Every shift filled.

HOW IT WORKS

One system. Both sides.

Workers set availability once. Agencies see it instantly. Shifts get filled — with clarity, not chaos.

WorkerSets availability once
availability
›
S
SlotfyLive shared layer
shifts
›
AgencyFills shifts faster
Real-time availabilityStructured matchingLess manual follow-up
JR
Jamie Rivers
Support Worker · Online
9:41
Good morning
Jamie
JR
This week4 of 5 available
M
T
W
T
F
New offers2
Morning Round
St. James Care · Tue 07:00 – 14:00
£14.50/hr
UrgentEvening Cover
Maple Lodge · Thu 18:00 – 22:00
£16.00/hr
Confirmed: Mon Morning
Sunrise Care · 07:00 – 13:00
✓ Booked
NC
BS
CF
3 agencies connected
all see your availability
FOR WORKERS

Set your availability once, and stop repeating it.

Three agencies asking “are you free Thursday?” is three too many. Update once in Slotfy — every agency you work with sees it immediately.

One update, seen by everyone
Your agencies stay in sync without any extra work from you.
Shifts come to you, matched to your schedule
No more sifting through messages for opportunities that don't fit.
You stay in control
Accept or decline on your terms — no pressure, no chasing.
FOR AGENCIES

Stop calling people who aren't available.

Before you pick up the phone, Slotfy already shows you who's free. Fill shifts faster, with fewer calls, less chasing, and none of the guesswork.

See availability before reaching out
No more calling down your list hoping someone picks up.
Move faster on urgent gaps
Spot available workers in seconds — not at the end of a phone chain.
One place for your whole workforce
Every connected worker, their schedule, right in your console.
NorthCare Staffing · Agency Console
app.slotfy.co
slotfyWorkers
Tuesday, 1 Apr
Available Today
3 of 4 workers · last updated now
Live
SC
Sarah Chen
Care Assistant
07:00 – 14:00
EW
Emma Walsh
Support Worker
09:00 – 17:00
TB
Tom Bradley
Care Assistant
07:00 – 13:00
JR
Jamie Rivers
Support Worker
Not available
SC
EW
TB
3 available right now
for your open morning shift
BEFORE / AFTER

The same shift. A completely different experience.

The old way isn't broken because people aren't trying hard enough. It's broken because the information was never shared in the first place.

Without Slotfy
Calling the same people again and again
You work through a contact list, calling and texting until someone picks up. Half of them aren't available. You find out after you've asked.
Workers pestered on their days off
"Are you free Thursday?" arrives as a WhatsApp on a Tuesday morning. They weren't free. They already said that. Last week.
Shifts filled by luck, not by process
The person who answers fastest gets the shift. Not necessarily the right one. It just worked out that way this time.
Everyone has different information
Your spreadsheet, their text message, the other agency's phone call. Nobody's working from the same picture.
With Slotfy
You see who's available before you reach out
Availability is set by the worker, visible to you live. You already know who's free when the shift needs filling.
Workers only hear from you when it's relevant
Shift offers go to workers who are actually available that day. Nobody gets woken up for a shift they can't take.
The right worker gets the shift
Matching is based on real data — not who answered fastest or who you remembered to call.
One source of truth for both sides
Workers update once. Every connected agency sees the same picture, in real time.
BUILT FOR BOTH SIDES

The same system. A different view.

Workers own their availability. Agencies act on it. Both sides move faster.

For Workers

You set the schedule.
Slotfy does the rest.

Mark yourself available once. Every agency you work with sees it. Shift offers come to you — only when you're free.

One update, visible to all your agencies
No more "are you free?" messages
Accept or decline on your terms
Multiple agencies. One app.
How it works for workers →
For Agencies

See who's free.
Fill the shift.

Real-time availability, right in your console. No more guessing who to call. Just see who's free and invite them directly.

Know who's available before calling
Fill urgent gaps in minutes
Less phone time, more shifts filled
Your whole workforce, one view
How it works for agencies →
HOW IT'S DESIGNED

Clarity for both sides, built in from the start.

Slotfy isn't a scheduling tool for agencies that workers also happen to use. It was built to be genuinely useful to both — not as an afterthought.

Workers control their own availability

No agency can mark you as available. You set it. You change it. If you haven't updated, your status doesn't change.

Availability is worker-set only

Coordination stays in the system

Every shift offer and response flows through Slotfy — not through a side-channel WhatsApp thread that nobody else can see.

No side-channel coordination

Both sides see the full picture

Workers see their upcoming shifts and open offers. Agencies see their roster, gaps, and who's available right now. No guessing.

Real-time for both sides
GET STARTED

Stop filling shifts by phone.

The old way costs everyone time. Slotfy gives both sides a better process — so shifts get filled faster, with less effort, and no crossed wires.

Workers: set availability once, stop repeating yourself
Agencies: see who's free before you call
Join as WorkerBook Agency Demo

Currently in early access for UK healthcare staffing teams.