Built for UK care staffing teamsEarly access

Availability synced.
Shifts filled.

Know who's ready before you reach out. Workers set availability once. Agencies act on it in real time.

For Workers →For Agencies →
✓Workers own their availability✓Built for UK care staffing✓Real-time readiness
app.slotfy.co
S
slotfy
ShiftsWorkersReports
1 urgent
SK
Today's Shifts
Tue 2 Apr · 3 open · 1 filling
Morning Care Round
07:00 – 14:00
St. James House · Care Assistant
5 available
⚡Evening SupportURGENT
18:00 – 22:00
Maple Lodge · Support Worker
3 available
Night CoverCONFIRMED
22:00 – 07:00
Highfield Care · Care Assistant
2 available
9:41
Good morning
Jamie
JR
This week4 of 5
M
T
W
T
F
New offers2
Morning Round
St. James · Tue · £14.50/hr
Evening Cover
Maple Lodge · Thu · £16.00/hr
Shift filled · Morning Round
SC
EW
TB
JR
5 workers available
Evening Support
⚡ Urgent · 1 worker matched
✓ 2 shifts confirmed today
THE CURRENT REALITY

This is what shift coordination still looks like.

Across most of the care sector, availability is still managed through WhatsApp, phone calls, and spreadsheets. Agencies chase. Workers wait. Shifts fall through.

NC
NorthCare Staffing
Agency coordinator
4 unread

Hi Emma, are you free tomorrow morning? 7am start at St. James.

09:14

Emma — just following up on this. Really need to confirm by 10.

09:51

Sorry to keep messaging. Can you let me know either way? Getting urgent.

10:38

Don't worry — found someone. Sorry for the hassle.

11:47

4 messages across 2.5 hours. To confirm one shift.

Recent Calls
↙
NorthCare Staffing
Missed · 08:52· About Mon shift
↙
NorthCare Staffing
Missed · 09:14
↙
BrightShift Healthcare
Missed · 10:03· Urgent cover
↙
NorthCare Staffing
Missed · 10:51
↙
CareFirst Agency
Missed · 11:28· Weekend shift

5 missed calls. From 3 different agencies. Before midday.

Week of 7 April — coverage:
✓Mon — Sarah (confirmed)
✓Tue — Tom
?Wed — Emma not answering. Try Jamie? Or Marcus?
✗Thu — STILL OPEN. Called 6 people.
✓Fri — Marcus (confirmed)

Updated 4 times today. Still not sorted.

Weekly Availability Sheet2 gaps this week
MonTueWedThuFri
Sarah C.
✓
✓
–
✓
–
Tom B.
–
✓
✓
?
✓
Emma W.
✓
?
–
–
✓
Jamie R.
?
✓
✓
✓
–
Phone · Lock screen
📞
4 missed calls
4
NorthCare Staffing · BrightShift · CareFirst
💬
Are you available Saturday?
BrightShift Healthcare · 3 min ago
📞
URGENT: Need someone tonight
CareFirst Agency · 8 min ago

Most agencies still operate like this.

Slotfy ends the back-and-forth.

THE SHIFT

From chaos to clarity.

The same shift. The same workers. The same week.
A completely different operation.

Without Slotfy
Recent Calls
NorthCare StaffingMissed · 08:52
BrightShift HealthcareMissed · 09:14
NorthCare StaffingMissed · 10:03
NorthCare· WhatsApp
Hi Emma, are you free Thursday?
Emma? Just checking in again 👋
Sorry to keep messaging — urgent!
Week of 7 Apr — Thu still OPEN ⚠️
✓Mon — Sarah confirmed
?Thu — tried 6 people. nothing.

Updated 4 times today. Still open.

Scattered. Slow. Costly.
Hours lost before a shift is filled.

→
With Slotfy
Available This WeekLive
SC
Sarah Chen
Mon · Tue · Thu
EW
Emma Walsh
Mon · Wed · Fri
JR
Jamie Rivers
Tue · Thu · Fri
✓
Thursday filled — in 4 minutes
Emma Walsh confirmed · St. James House

Structured. Visible. Fast.
One view. Every shift filled.

HOW IT WORKS

Live availability. Both sides.

Workers set availability once. Agencies read it in real time. No calls, no chasing — just the right worker, ready for the right shift.

WorkerUpdates once
availability
›
S
SlotfyLive availability layer
shifts
›
AgencyActs on live data
Real-time availabilityStructured matchingFewer calls, faster decisions
JR
Jamie Rivers
Support Worker · Online
9:41
Good morning
Jamie
JR
This week4 of 5 available
M
T
W
T
F
New offers2
Morning Round
St. James Care · Tue 07:00 – 14:00
£14.50/hr
UrgentEvening Cover
Maple Lodge · Thu 18:00 – 22:00
£16.00/hr
Confirmed: Mon Morning
Sunrise Care · 07:00 – 13:00
✓ Booked
NC
BS
CF
3 agencies connected
all see your availability
FOR WORKERS

Set your availability once. Stay visible everywhere.

One update in Slotfy and every connected agency sees your schedule in real time. No repeated messages. No calls on your days off.

One update reaches every agency
Your agencies stay in sync. You update once — they see it immediately.
Shift offers matched to your schedule
Offers only come when you are actually free. No irrelevant messages.
You decide. No pressure.
Accept or decline on your terms. You control your schedule.
FOR AGENCIES

Stop dialing. Start filling.

Slotfy shows you who is available before you pick up the phone. Real-time readiness across your workforce — no guesswork, no chasing.

See who's ready before reaching out
Availability is set by workers and visible to you live. You already know before you call.
Fill urgent gaps in minutes
Spot available workers instantly. No phone chain, no wasted calls.
Your whole workforce, one view
Every connected worker, their availability, and their history — in one console.
NorthCare Staffing · Agency Console
app.slotfy.co
slotfyWorkers
Tuesday, 1 Apr
Available Today
3 of 4 workers · last updated now
Live
SC
Sarah Chen
Care Assistant
07:00 – 14:00
EW
Emma Walsh
Support Worker
09:00 – 17:00
TB
Tom Bradley
Care Assistant
07:00 – 13:00
JR
Jamie Rivers
Support Worker
Not available
SC
EW
TB
3 available right now
for your open morning shift
BEFORE / AFTER

The same shift. A completely different operation.

The old way isn't broken because people aren't trying hard enough. It's broken because availability was never visible in the first place.

Without Slotfy
Calling the same people over and over
Work through a contact list. Call and text until someone picks up. Half of them aren't free. You only find that out after asking.
Workers chased on their days off
"Are you free Thursday?" sent on Tuesday. They weren't free. They said so last week. Nobody had the same information.
Shifts filled by whoever answers first
The fastest reply gets the shift. Not the best fit. Not the most available. Just whoever happened to pick up.
No shared picture of availability
Your spreadsheet. Their text message. The other agency's call log. Three versions of the same truth — none of them current.
With Slotfy
Know who's available before you reach out
Workers set availability once. It's visible to you live. You go into every conversation already knowing who's free.
Offers reach workers who can actually take them
Shift offers go to workers who are available for that slot. No one gets contacted for a shift they can't take.
The right worker gets the shift
Matching is based on live availability data — not who answered fastest or who you happened to remember.
One source of truth, always current
Workers update once. Every connected agency sees the same picture, in real time. No version conflicts.
BUILT FOR BOTH SIDES

One system. Two roles.

Workers own their availability. Agencies act on it. Both sides move faster.

For Workers

Your schedule.
Your control.

Mark yourself available once. Every connected agency sees it in real time. Shift offers come to you — only when you're free.

One update visible to all your agencies
No repeated "are you free?" messages
Accept or decline on your terms
Multiple agencies. One app.
How it works for workers →
For Agencies

See who's ready.
Fill the shift.

Real-time availability across your connected workforce. No guessing who to call. See who's free and reach out directly.

See availability before making a call
Fill urgent gaps in minutes
Fewer calls. Higher fill rate.
Your whole workforce, one view
How it works for agencies →
HOW IT'S DESIGNED

Operational clarity, built into the structure.

Slotfy isn't an agency scheduling tool that workers also happen to use. Both sides have a purpose-built role — so the system works for both.

Workers control their own availability

No agency can mark a worker as available. Workers set it. Workers change it. If it has not been updated, it does not change.

Worker-set only

All coordination flows through one channel

Every shift offer, response, and confirmation happens inside Slotfy. Not across a side-channel WhatsApp thread no one else can see.

No side-channel coordination

Both sides see the same live picture

Workers see their upcoming shifts and open offers. Agencies see their roster, gaps, and real-time availability. No version conflicts.

Real-time for both sides
GET STARTED

Stop filling shifts by phone.

Every unanswered call is time lost. Slotfy gives agencies real-time visibility and gives workers a single place to stay visible. Shifts fill faster. Back-and-forth disappears.

Workers: set availability once, stay visible everywhere
Agencies: see who's ready before you call
Join as WorkerBook Agency Demo

Currently in early access for UK healthcare staffing teams.